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Officer Interest Form
Please print and complete this form and bring to the January or February meeting
Name:______________________________ Phone:______________________________
CARROLLTON EARLY CHILDHOOD PTA OFFICERS/CHAIRPERSONS
Please
indicate which office(s) you would be willing to fill for the 2004-2005 CECPTA
Board. If you have more than one choice, please number your first choice
1, second choice 2, and so on. If you know of someone who would be great
for a position but might not complete a form, please put their name beside
the position. Brief job descriptions to follow on the next page. Thank you.
Elected Officers:
____ President
____ 1st Vice President
____ 2nd Vice President
____ Secretary
____ Treasurer
____ Council Delegates (2 will be elected)
Officers Appointed by the President and Approved by the Elected Officers:
____ Parliamentarian
____ Historian
Chairpersons Appointed by the Executive Board:
( )indicates the number of people needed.
____ Character and Spiritual
____ Fundraising
____ Electronic Communications
____ Group Coordinator
____ Hospitality
____ Parent Education
____ Newsletter
____ Nursery Coordinators (2)
____ Programs
____ Programs (Children's)
____ Publicity
____ Yearbook
____ Membership
Special Interest Groups: (not Board positions)
____ All Around Dallas ____ Members Night Out
____ Family Fun ____ Sunshine Committee
____ Playgroups ____ Bunco
Please
return to Shannon Croft (3119 Mayfair Dr. Carrollton 75007) no later than
the February General Meeting. Officer elections will be held at the March
General Meeting. If you have any questions, please call Shannon at 214-731-9274.
Board Member Job Summaries
Board Member Job Summaries
(See Yearbook for more complete job descriptions)
President:
Coordinates the work of the officers and committee chairpersons, as well
as conducts the monthly Board and General meetings, and attends the monthly
council meetings.
1st Vice President: Aid to the President; plans Old/New Board Member Dinner in May.
2nd Vice President: Organizes the Halloween and Holiday Parties, as well as the Easter Egg Hunt, and the 3 summer outings.
Secretary: Records the Minutes of both the Board and General meetings. Must be able to attend all of the meetings.
Treasurer:
Keeps books of accounts and records of the organization's funds, as well
as makes authorized disbursements of funds, presents monthly financial statements
at General and Board meetings, and serves as an adviser to the Fundraising
committee. collects Nursery fees at monthly General meetings.
Council
Delegates: Attends the scheduled C/FB PTA Council meetings, works one day
during the year at the Council's Clothes Closet for needy families and helps
find volunteers for the Council's Book Sale.
Historian: Takes photographs of the year's activities and prepares the scrapbook.
Parliamentarian:
Attends all Board and General meetings and advises on matters of parliamentary
procedures. Updates Bylaws when necessary.
Membership Chairpersons: Organizes
Membership Socials. Enrolls new members and sends membership lists to State
office. Mans the membership table at the General meetings.
Programs: Arranges speakers/programs for the General meetings (Sept-May).
Programs (Children's): Arranges programs/activities for the General meetings for the 3-6 year olds in the Nursery (Sept-May).
Fundraising: Organizes the Fundraising activities for the year and helps the President with the budget planning.
Electronic Communications:Moderates the organizations mailing lists and maintains web site.
Publicity:
Sends notices of meetings and items of interest to news media, as well as
provides and distributes special publicity flyers and poster for the associations
activities.
Nursery Coordinators: Secures babysitting reservations for
each General meeting; arranges for an appropriate number of sitters for the
meetings, as well as arranges for set-up and clean-up of the nursery facilities.
Organizes the monthly craft activity and obtains refreshments for the children.
Hospitality: Arranges for refreshments, as well as set-up and clean-up for the General meetings and special brunches.
Newsletter: Compiles information, then types, and e-mails the newsletter to members each month.
Character
and Spiritual: Reads a devotional at both the Board and General meetings
each month; leads the Pledge of Allegiance at the General meetings and coordinates
the local charitable and community service activities.
Yearbook: Puts together and has printed the annual directory of members.
Group Coordinator: Coordinates special interest groups and serves as chairperson of one of the special interest groups.
Telephone: Organizes a committee of callers who will serve to inform the membership of meetings and necessary information.
Parent
Education: Organizes a speaker or program dealing with parent education during
the year. Displays the library books at the general meetings.
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